Total Quality Management Value

“Total Quality Management” or “TQM” is a term, that consists of all the organization-wide efforts for installing and making the appropriate climate for each of the organizations to improve their ability to deliver only high quality products as well as services to their customers. After the period, when the developed countries of Western Europe as well as North America had problems in their economy, because of having so many competitors from Japan, they had to manage to continue their work producing the high quality products at a competitive price. In this period, the United Kingdom for the first time in a long period after the start of the Industrial Revolution, became a net importer of the finished goods and the United States undertook their own soul-searching. Companies in the early 1980s began re-examining the quality control techniques, which were invented during the last 50 years, using those previously developed techniques, which had been so successfully employed by the Japanese.

In the spring of 1984 some of the civilian researchers in the United States of America were asked to assess the statistical process control and so to give recommendations on how to apply the offered approaches for improving the Navy's operational effectiveness in the USA. The given recommendation was to adopt the teachings of Edward Deming and so in 1985 the Navy branded this effort as "Total Quality Management". From the Navy, “Total Quality Management” spread throughout the United States Federal Government, resulting in the creation of the Malcolm Baldrige National Quality Award in August 1987, the creation of the “Federal Quality Institute” in June 1988 and the adoption of “Total Quality Management” by the government as well as the armed forces, such as the United States Coast Guard, the United States Department of Defence and the United Army.

The “Total Quality Management” principles can be used not only as the means to recapture the market share from the Japanese people, but also to help remain competitive while the bidding for contracts from the Federal Government. The "total quality" requires to involve the suppliers (not only employees) in the process of improvement efforts creation. There is no set definition about what “Total Quality Management” truly is and what exact actions it requires from the companies and the organizations, but a review of the original United States Navy effort gives an understanding of what is involved in the term of “Total Quality Management”.

The key concepts in the “Total Quality Management” effort include the statements, that the quality is defined by the customers' requirements, the increased quality comes from systematic analysis and improvement of work processes, the top management has direct responsibility for quality improvement and that the quality improvement is a continuous effort and conducted throughout the organization.

The Navy used the special techniques and tools, such as the so-called “PDCA” cycle to drive issues to resolution, the ad hoc cross-functional teams (which are similar to and can remind of the so-called “quality circles”) are responsible for addressing immediate process issues, that all of the standing cross-functional teams are also responsible for the processes improvement over the long term, that active management participation through steering committees, the use of so-called “Seven Basic Tools of Quality” for analysing the quality-related issues has to be applied within the “Total Quality Management”.

The mentioned above “Seven Basic Tools of Quality” is a fixed set of graphical techniques, which can be identified as being most helpful in so-called “troubleshooting” issues. This term is related to another term – “quality” and it’s well known among those who deal within the “Total Quality Management”. These tools are called “basic” for a reason of them being suitable for people with a little formal training in statistics. Also they are called “basic”, because they can be used for the purpose of solving the vast majority of quality-related issues. These “Seven Basic Tools of Quality” are: “Check sheet”, “Control Chart”, “Histogram”, “Cause-and-effect diagram”, “Pareto chart”, “Scatter diagram” and “Stratification”.

In 1950 companies that had set about training their workforces in the quality control (the statistical quality control) found, that the complexity of the subject intimidated the vast majority of their workers and scaled back training for focusing primarily on the simpler methods, which suffice for most quality-related issues. So these “Seven Basic Tools” can be put in contrast to more advanced statistical methods. The other methods include “survey sampling”, “acceptance sampling”, “statistical hypothesis testing”, “multivariate analysis”, “design of experiments” and other methods, which were developed in the field of operations research. Also these “Seven Basic Tools of Quality” was referenced by the “Project Management Institute” in a so-called “Guide to the project management body of knowledge”. They were given as an example of the general useful tools for controlling project quality and planning project quality.

The “Total quality management” includes all together eight main elements, which are “focusing on the customers”, “total employee involvement”, “process-centred”, “integrated system”, “strategic and systematic”, “continual improvement”, “fact-based decision making” and “communications” approaches. These, described above elements, are essential in “Total Quality Management” and many companies define them as the core principles and values, which these companies have to take into consideration as the “Total quality management” contains enterprise-wide tools for implementing and making durable the atmosphere, in which an organization infinitely improves its ability to deliver the high-quality products as well services to its customers.

The “Total Quality Management” solution is the one among other solutions, which you can find in ConceptDraw STORE to use while working in ConceptDraw PRO and which can help you and your organization display your business and industrial processes using mind maps and making “Total Quality Management” diagrams, and so to demonstrate the quality control in a visual manner.

Fishbone diagram 4M - Production process

Pic.1 Fishbone diagram 4M: Production process.

In the total quality management (TQM) fishbone diagram (Ishikawa diagram, herringbone diagrams, cause-and-effect diagrams, Fishikawa) represents factors (reasons) which influence on quality coefficient of the final result of the concerned process. The main factors are 4M:

  • Men
  • Methods
  • Materials
  • Machines

These main factors are subdivided into smaller. The degree of the detailed elaboration is defined only by factors significance and planner’s tasks. With the help of Ishikawa diagram it is possible to show visually all factors which influence on the quality coefficient, sort them out and show their interrelation.

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Fishbone diagram is a powerful tool used for solving business problems and obstacles. ConceptDraw PRO software extended with Fishbone Diagrams solution from the Management area of ConceptDraw Solution Park is a helpful tool for cause and effect analysis. It gives the ability to easy identify many possible causes and factors which cause the effects and to draw Fishbone Diagrams for problem solving.Cause and Effect Analysis - Fishbone Diagrams for Problem Solving
Picture: Cause and Effect Analysis - Fishbone Diagrams for Problem Solving
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This method of problem analysis is widely used in IT, manufacture industries and chemical engineering. If you want to take a fresh look on your problem, you can draw a fishbone diagram with ConceptDraw PRO software, which supports both MAC OS and Windows. You can see and download fishbone diagram samples and templates in ConceptDraw Solution Park. This Fishbone (Ishikawa) diagram can be applied as template for performing the cause and effect analysis of a service industry problems. It can help to determine factors causing problems. Causes in this diagram are categorized according to the 4S’s principle that means Surroundings, Suppliers, Systems and Skills. Grouping causes allows to reveal main interactions between different events. This diagram was made using ConceptDraw Fishbone diagrams solution. It can help to reveal the causes effected a complicated issue. Of course it can be used together with other methods of approaching to the problem solving.Draw Fishbone Diagram on MAC Software
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Identifying Quality Management System

The Total Quality Management Diagram solution helps your organization visualize business and industrial processes. Create Total Quality Management diagrams for business process with ConceptDraw software.Business process TQM diagram
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Bureaucratic companies usually are characterized by a strict hierarchy and clearly defined responsibilities. However, sometimes organizational structure of a company reminds of somewhat tangled. To clarify it, you can create an orgchart that will represent the company as a tree with its' departments as branches. This organization diagram represents a tree-like organizational structure. This is a typical example of a top-level branches of the hierarchical organizational structure. This part of the tree shows heads of branches who are subordinated completely to the president. The information and solutions are distributed though a tree structure down to the company's departments. Each of the sub-division has its own structure that is reflected in the corresponding organizational chart. This orgchart diagram was created using the vector graphic library supplied with ConceptDraw Organizational Charts solution.Organizational Structure Solution
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Process Flowchart

When trying to figure out the nature of the problems occurring within a project, there are many ways to develop such understanding. One of the most common ways to document processes for further improvement is to draw a process flowchart, which depicts the activities of the process arranged in sequential order — this is business process management. ConceptDraw PRO is business process mapping software with impressive range of productivity features for business process management and classic project management. This business process management software is helpful for many purposes from different payment processes, or manufacturing processes to chemical processes. Business process mapping flowcharts helps clarify the actual workflow of different people engaged in the same process. This samples were made with ConceptDraw PRO — business process mapping software for flowcharting and used as classic visio alternative because its briefly named "visio for mac" and for windows, this sort of software named the business process management tools. This flowchart diagram shows a process flow of project management. The diagram that is presented here depicts the project life cycle that is basic for the most of project management methods. Breaking a project into phases allows to track it in the proper manner. Through separation on phases, the total workflow of a project is divided into some foreseeable components, thus making it easier to follow the project status. A project life cycle commonly includes: initiation, definition, design, development and implementation phases. Distinguished method to show parallel and interdependent processes, as well as project life cycle relationships. A flowchart diagram is often used as visual guide to project. For instance, it used by marketing project management software for visualizing stages of marketing activities or as project management workflow tools. Created with ConceptDraw PRO — business process mapping software which is flowcharting visio alternative or shortly its visio for mac, this sort of software platform often named the business process management process flowcharts, flowchart symbols, process flow diagram, workflow diagram, flowchart maker
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Seven Basic Tools of Quality - Histogram

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