Workflow Diagram

A workflow represents the transferring of data, documents or tasks during a work process. To make it easier to study and analyze working processes, and to present them in a simple visual manner, workflow diagrams are used. Diagrams allow you to follow the path of a task in a workflow, identify the person who responsible for its execution at each stage, show which documents the task is accompanied by and the resources it needs. By knowing this, it is possible to optimize the workflow and to discover its weak points. A workflow diagram is a type of flowchart. These diagrams consist of three types of blocks:

Graphic representation Diagram element
Study, analysis or process
Decision making
Workflow start and finish

During study and analysis, the accuracy of decisions made earlier and the availability of all necessary information and resources are checked. For example before beginning production, the fulfilment of product repayment terms, product quality and completeness are evaluated. When analysis stage is complete, decision making is required. The making decision block has two outputs - YES and NO. If the task can’t be solved unambiguously, several conditions are studied and analyzed, leading to several decision variants, meaning several consecutive decision making blocks are applied. Answers to all questions of each block lead to necessary actions.

After making a decision, the process representing the totality of events starts. If a negative decision is made, the workflow may be stopped or even a return to a previous point in the workflow can occur.

When building a work flow diagram it is necessary to create a list of all processes constituting the working process so that connecting them to each other with blocks of study and analysis, and block of decisions, creates a complete picture of the workflow.

Below is an example of a workflow diagram showing the payment process of an account for electricity consumed by an enterprise.

Workflow Diagram

Example 1. Workflow Diagram

The received account is checked by an enterprise power engineering specialist to control its correspondence with regards to the electricity consumption report. Then a decision on signing the account by the specialist is made. If the account data corresponds with the report data the account is signed, otherwise it is necessary to correct the account details. After this, the account is signed by the enterprise accountant general, who makes a decision on signing the account relying on the presence of the power engineering specialist signature and the analysis of the enterprise financial statements. After the account is signed by the accountant general, it is signed by the enterprise chief who makes a decision on the account signing and payment relying on the presence of signatures of the accountant general and power engineering specialist and current financial priorities of the enterprise.

As shown, a workflow diagram built correctly and competently can represent any workflow in your company quickly, clearly and visually.


Example 2. Workflow Diagram - Taxi Service

The following features make ConceptDraw PRO extended with the Workflow Diagrams Solution the most effective diagramming software:

  1. You don't need to be an artist to draw professional looking diagrams in a few minutes.
  2. Large quantity of ready-to-use vector objects makes drawing your diagrams quick and easy.
  3. Extensive collection of pre-designed templates and samples give you a great start for your own diagrams.
  4. ConceptDraw PRO provides you with the possibility to use the grid, rules and guides. You can easily rotate, group, align, and arrange objects, and use different fonts and colors to make your diagram stand out.
  5. All ConceptDraw PRO documents are vector graphic files and are available for reviewing, modifying, and converting to a variety of formats: image, HTML, PDF file, MS PowerPoint Presentation, Adobe Flash, MS Visio.
  6. Using ConceptDraw STORE you can navigate through ConceptDraw Solution Park, managing downloads and updates. You can access libraries, templates and samples directly from ConceptDraw STORE.
  7. If you have any questions, our support is free of charge and always ready to come to your aid.

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Picture: Organizational Structure
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Why Flowchart Important to Accounting Information System?

The Accounting flowchart shows how information flows from source documents through the accounting records. The are based on the accounting procedures or processes. Flowcharts are used to represent accounting information in a system . There are special symbols which are used to create accounting flowcharts. Try conceptdraw flowcharting set of symbols to draw a professional charts.Payment Flowchart
Picture: Why Flowchart Important to Accounting Information System?
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Account Flowchart. Flowchart Examples

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Picture: Account Flowchart. Flowchart Examples
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Process Flowchart

When trying to figure out the nature of the problems occurring within a project, there are many ways to develop such understanding. One of the most common ways to document processes for further improvement is to draw a process flowchart, which depicts the activities of the process arranged in sequential order — this is business process management. ConceptDraw PRO is business process mapping software with impressive range of productivity features for business process management and classic project management. This business process management software is helpful for many purposes from different payment processes, or manufacturing processes to chemical processes. Business process mapping flowcharts helps clarify the actual workflow of different people engaged in the same process. This samples were made with ConceptDraw PRO — business process mapping software for flowcharting and used as classic visio alternative because its briefly named "visio for mac" and for windows, this sort of software named the business process management tools. This flowchart diagram shows a process flow of project management. The diagram that is presented here depicts the project life cycle that is basic for the most of project management methods. Breaking a project into phases allows to track it in the proper manner. Through separation on phases, the total workflow of a project is divided into some foreseeable components, thus making it easier to follow the project status. A project life cycle commonly includes: initiation, definition, design, development and implementation phases. Distinguished method to show parallel and interdependent processes, as well as project life cycle relationships. A flowchart diagram is often used as visual guide to project. For instance, it used by marketing project management software for visualizing stages of marketing activities or as project management workflow tools. Created with ConceptDraw PRO — business process mapping software which is flowcharting visio alternative or shortly its visio for mac, this sort of software platform often named the business process management process flowcharts, flowchart symbols, process flow diagram, workflow diagram, flowchart maker
Picture: Process Flowchart
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Picture: Account Flowchart Stockbridge System. Flowchart Examples
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Basic Flowchart Symbols and Meaning

While creating flowcharts and process flow diagrams, you should use special objects to define different statements, so anyone aware of flowcharts can get your scheme right. There is a short and an extended list of basic flowchart symbols and their meaning. Basic flowchart symbols include terminator objects, rectangles for describing steps of a process, diamonds representing appearing conditions and questions and parallelograms to show incoming data. This diagram gives a general review of the standard symbols that are used when creating flowcharts and process flow diagrams. The practice of using a set of standard flowchart symbols was admitted in order to make flowcharts and other process flow diagrams created by any person properly understandable by other people. The flowchart symbols depict different kinds of actions and phases in a process. The sequence of the actions, and the relationships between them are shown by special lines and arrows. There are a large number of flowchart symbols. Which of them can be used in the particular diagram depends on its type. For instance, some symbols used in data flow diagrams usually are not used in the process flowcharts. Business process system use exactly these flowchart symbols.Flowchart Symbols and Meaning, workflow diagram symbols, process flow diagram symbols
Picture: Basic Flowchart Symbols and Meaning
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Workflow Process Example

One of the most popular option helps to draw diagrams faster is pre-designed set of examples related to each kind of diagram. ConceptDraw PRO software extended with the Workflow Diagrams solution delivers a complete set of workflow process examples helps you to start making your own workflow faster.Taxi service - Workflow diagram
Picture: Workflow Process Example
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