Workflow Diagram

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A workflow represents the transferring of data, documents or tasks during a work process. To make it easier to study and analyze working processes, and to present them in a simple visual manner, workflow diagrams are used. Diagrams allow you to follow the path of a task in a workflow, identify the person who responsible for its execution at each stage, show which documents the task is accompanied by and the resources it needs. By knowing this, it is possible to optimize the workflow and to discover its weak points. A workflow diagram is a type of flowchart. These diagrams consist of three types of blocks:

Graphic representation Diagram element
Study, analysis or process
Decision making
Workflow start and finish

During study and analysis, the accuracy of decisions made earlier and the availability of all necessary information and resources are checked. For example before beginning production, the fulfilment of product repayment terms, product quality and completeness are evaluated. When analysis stage is complete, decision making is required. The making decision block has two outputs - YES and NO. If the task can’t be solved unambiguously, several conditions are studied and analyzed, leading to several decision variants, meaning several consecutive decision making blocks are applied. Answers to all questions of each block lead to necessary actions.

After making a decision, the process representing the totality of events starts. If a negative decision is made, the workflow may be stopped or even a return to a previous point in the workflow can occur.

When building a work flow diagram it is necessary to create a list of all processes constituting the working process so that connecting them to each other with blocks of study and analysis, and block of decisions, creates a complete picture of the workflow.

Below is an example of a workflow diagram showing the payment process of an account for electricity consumed by an enterprise.

Workflow Diagram

Example 1. Workflow Diagram

The received account is checked by an enterprise power engineering specialist to control its correspondence with regards to the electricity consumption report. Then a decision on signing the account by the specialist is made. If the account data corresponds with the report data the account is signed, otherwise it is necessary to correct the account details. After this, the account is signed by the enterprise accountant general, who makes a decision on signing the account relying on the presence of the power engineering specialist signature and the analysis of the enterprise financial statements. After the account is signed by the accountant general, it is signed by the enterprise chief who makes a decision on the account signing and payment relying on the presence of signatures of the accountant general and power engineering specialist and current financial priorities of the enterprise.

As shown, a workflow diagram built correctly and competently can represent any workflow in your company quickly, clearly and visually.

Example 2. Workflow Diagram - Taxi Service

The following features make ConceptDraw PRO extended with the Workflow Diagrams Solution the most effective diagramming software:

  1. You don't need to be an artist to draw professional looking diagrams in a few minutes.
  2. Large quantity of ready-to-use vector objects makes drawing your diagrams quick and easy.
  3. Extensive collection of pre-designed templates and samples give you a great start for your own diagrams.
  4. ConceptDraw PRO provides you with the possibility to use the grid, rules and guides. You can easily rotate, group, align, and arrange objects, and use different fonts and colors to make your diagram stand out.
  5. All ConceptDraw PRO documents are vector graphic files and are available for reviewing, modifying, and converting to a variety of formats: image, HTML, PDF file, MS PowerPoint Presentation, Adobe Flash, MS Visio XML.
  6. Using ConceptDraw Solution Browser v3 you can navigate through ConceptDraw Solution Park, managing downloads and updates. You can access libraries, templates and samples directly from ConceptDraw Solution Browser.
  7. If you have any questions, our support is free of charge and always ready to come to your aid.

Use Product:

  • Workflow Diagram Software
  • Data Flow Diagrams Software
  • Process Diagram Software
  • Business Diagramming Tool
  • Professional Business Graphics Tool
  • Technical Diagramming Tool
  • Cross Platform Compatibility
  • ConceptDraw PRO native Mac app
  • Easier to use than Microsoft Visio® and more powerful
  • With free support and thousands of templates

Use Solution:

  • Show pictorial overview of a business, technical or functional process step-by-step
  • Model business process to develop, implement, reuse, analyze, solve problems and improve
  • Simplify process collaboration by showing workflow in chain of people and business units
  • Visualize control and information flow, business process automation, business process re-engineering, accounting, management, and HR tasks
  • Document business processes in 6 Sigma or ISO 9000
  • Workflow samples and templates
  • Workflow library of vector stencils
  • Import/Export Microsoft Visio™
  • Export to graphics files and PDF
  • Export to PPT™
  • Make Presentation

See also Samples:

Read more about Business
diagramming & Org Charts

Compatibility: Apple® OS X 10.10 or later
Microsoft® Windows® 7/8.1/10

Price: ConceptDraw PRO US$199
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