Online Project Management System
Being involved in some management activity, such as project management one or any other, you might face the need for arranging the appropriate collaboration among all the people who work on the project. Having a ConceptDraw PROJECT Server online project management system may solve lots of problems as it allows uploading up to 100 ConceptDraw PROJECT files into the Workspace to view or edit any time it is needed as all the changes will be available for those who are assigned to the particular roles and so they can see them.
Pic 1. Online Project Management System
Your company may be an IT one and once you are involved in some software project management activity, then this article may be useful for you. Software project management is both science and art of planning as well as leading all the ongoing software projects. Being sub-discipline of project management, software project management is the one in which the software projects are implemented once they are planned, monitored on an everyday or monthly basis and controlled from time to time.
Any software development process can be concerned with the production of software. Many software development processes can be always run in the same or a very similar way to the general project management processes. An example can be the interpersonal communication as well as a conflict management and the resolution. Frequent, honest and active communication is known to be the most important factor in succeeding within the project as well as mitigating the problematic projects.
The development teams might find it helpful having the end-users involvement in order to do the best to please their customers. By encouraging the users to input in the development process is always a good idea as long as you want to do the best job on satisfying your clients. In case the users are not involved, it can lead to the misinterpretation of their requirements, unrealistic expectations on the part of the client and insensitivity to changing the customers’ needs.
The software developers, project managers, users, project sponsors and customers need to communicate with each other on a regular basis. All the information gained from such discussions may enable the project teams to analyze the strengths, opportunities, threats and weaknesses and so to make a SWOT matrix if needed. Once it is done, it is possible to act on that information in order to benefit from the opportunities minimizing the threats.
Even bad news may be good in case it is the communication is arranged relatively early, as the problems may be mitigated in case they are not discovered. The communications among all the involved parties who intend to get a good result need to be intellectual, authentic, honest, frequent and regular, and a high-quality criticism of work is simply essential for achieving the objectives. Once it is provided in a calm, constructive, non-accusatory, respectful and non-angry fashion, then the success is very likely to be achieved.
Frequent casual communications among the developers of the projects, the end-users of the products or services, project managers and customers, are necessary in order to keep the project relevant, effective and useful for the end-users. An effective interpersonal communication as well as a conflict management are the key to the successful software project management. There is no methodology or process improvement strategy in particular that can overcome some serious problems in the mismanagement of interpersonal conflict or communications. Also, the outcomes that are associated with such process improvement strategies and methodologies are known to be enhanced with a better communication.
Any communication within the project must be focused on whether the team is making progress towards the goal and whether the team understands the project charter at all. The software developers, project managers as well as the end-users may ask the simple questions that can help identify both all the problems and risks before they become the serious problems. While effective communication, teamwork and end-user participation are insufficient, their absence will almost surely lead to some bad outcome as they are necessary to ensure a good outcome.
Working on a project managing it you may also have to deal with the risks and so getting involved in the risk management which is the process of assessing or measuring risks. This process also includes developing the needed strategies for managing such risks. Usually, the employed strategies include avoiding the risks, transferring them to another party, reducing the negative effect of the risks and accepting the consequences of the risks. Risk management in software project management begins with a cost-benefit analysis and a list of fallback options for project failure, known to be called as a “contingency plan”.
The so-called “opportunity management” is a subset of risk management. It means the same thing, but within the opportunity management, the potential risk outcome has the only positive impact. At the same time the “requirements management” is the process of eliciting, identifying, analyzing, documenting, tracing, agreeing on the requirements, prioritizing and controlling the changes, as well as communicating to the relevant stakeholders. All the business analysts or the software developers identify the requirements and needs of their clients and once they are identified it becomes possible then to design a solution.
Same way the specialists of CS Odessa work: they identify the needs of their clients making the great solutions — the product that can simplify their customers work and so life. The new product of CS Odessa — ConceptDraw PROJECT Server — is meant to satisfy the needs of the project managers who seek for the right online project management system in order to manage all the project executors and so to help the appropriate collaboration. Once you upload the ConceptDraw PROJECT files into the Workspace of ConceptDraw PROJECT Server, you can always manage them sharing with the other users online.