PROBLEM ANALYSIS. Prioritization Matrix

Prioritization matrix - Sales affecting factors

ConceptDraw Office suite is a software for Prioritization Matrix diagram making. This diagram ranks the drivers’ factors to determine priority. It identifies the factors of the first priority for analysis of possible corrective actions. It assesses the weight of each factor for each criterion and specifies it in the Prioritization Matrix. The total sum of weights for a factor’s criteria indicates its priority.

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Pyramid Diagram

Pyramid chart example is included in the Pyramid Diagrams solution from Marketing area of ConceptDraw Solution Park.

Cause and Effect Analysis

Cause and Effect Analysis - The Seven Management and Planning Tools is a tool for Cause and Effect Analysis that allows users to analyze the root causes for factors that influenced the problem. This diagram is constructed separately for each highly prioritized factor. The Diagram is then used for further formulation of potential actions.

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Corrective Action Planning

One of the stages of the problem's solving process scenario is Corrective Action Planning. Corrective action planning define people and groups involvement in corrective actions by roles, identify logical sequences of scheduled actions and critical path of problem solving, identify possible risks of action plan and propose preventive actions.

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How To Create a Prioritization Matrix

Making the prioritization matrix is helpful when all cannot be done at the same time. Prioritization matrix diagram shows the relationships between factors and this helps , to prioritize tasks and resources. This helps you to narrow down variants. By selecting and weighing options you can quickly determine the best choices and direct team to the best destinations. Prioritization matrix helps to identify a best way of implementing the most priority tasks. It is helpful in a case when you have limited resources. ConceptDraw solution for management and planning compiled from the Seven Management and Planning Tools, provides the ability to quickly build Prioritization Matrix diagrams for your project using special template.

Project management task status dashboard

"Task management is the process of managing tasks through its life cycle. It involves planning, testing, tracking and reporting. Task management can help either individuals achieve goals, or groups of individuals collaborate and share knowledge for the accomplishment of collective goals. Tasks are also differentiated by complexity, from low to high.
Effective task management requires managing all aspects of a task, including its status, priority, time, human and financial resources assignments, recurrency, notifications and so on. These can be lumped together broadly into the basic activities of task management. ...
Task management may form part of project management and process management and can serve as the foundation for efficient workflow in an organisation. Project managers adhering to task-oriented management have a detailed and up-to-date project schedule, and are usually good at directing team members and moving the project forward. ...
Task life cycle.
The status of tasks can be described by the following states:
Ready,
Assigned,
Terminated,
Expired,
Forwarded,
Finished,
Failed." [Task management. Wikipedia]
The example "Project management task status dashboard" was created using the ConceptDraw PRO diagramming and vector drawing software extended with the Status Dashboard solution from the area "What is a Dashboard" of ConceptDraw Solution Park.

Status dashboard

Used Solutions

What is a Dashboard >

Status Dashboard

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How to Manage Problem Solving Using Seven Management and Planning Tools

Stage by stage gouide on using visual tools to move toward solving the problem.

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Problem Analysis

ConceptDraw Office suite is a software for Problem Analysis. The Seven Management and Planning Tools are a set of such tools for investigating complex problems. These tools are exemplary at organizing research, parsing complex problems, providing a structure for the details, helping managers make decisions, and organizing effective communications in a visual manner that keeps everyone involved

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Root Cause Analysis

The Seven Management and Planning Tools is a tool for Root Cause Analysis Tree Diagram drawing. This diagram is for Root Cause Analysis. Analyze the root causes for factors that influenced the problem. This diagram is constructed separately for each highly prioritized factor. The goal of this is to find the root causes for the factor and list possible corrective action.

Pyramid Diagram

The Project Management Triangle Diagram depicts three main constraints of any project: scope, time and cost. Projects have to comply with the specified scope, projects should be finished in time and projects need to consume the budget. Each of the constraints represents one side of the triangle, and any change in budget or timing or scope affects the entire diagram. This diagram was made using ConceptDraw Office suite including best marketing project management software extended with collection of tools for creative project management software and project management reporting software symbols.

Seven Management and Planning Tools

Seven Management and Planning Tools solution extends ConceptDraw PRO and ConceptDraw MINDMAP with features, templates, samples and libraries of vector stencils for drawing management mind maps and diagrams.

PROBLEM ANALYSIS. Identify and Structure Factors

Identify and Structure Factors. Affinity diagram - Implementing continuous process improvement

Identify and Structure Factors. Use the Affinity Diagram to collect and structure factors that impact on a problem. ConceptDraw Office suite is a software for identify and structure factors with affinity diagram. This is a grouping and structuring of factors that impact on a problem.

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Problem solving

Problem Solving - ConceptDraw Office suite is a software for the problem solving. The Seven Management and Planning Tools solution is a set of such tools for investigating complex problems. These tools are exemplary at organizing research, parsing complex problems, providing a structure for the details, helping managers make decisions, and organizing effective communications in a visual manner that keeps everyone involved.

The Action Plan

Action Plan. Involvement matrix - Distribution of responsibility

Action Plan - For the action planning define people and groups involvement in corrective actions by roles, identify logical sequences of scheduled actions and critical path of problem solving, identify possible risks of action plan and propose preventive actions. ConceptDraw Office suite is a software for decision making and action plan.

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