HelpDesk

How to Change the Working Time in a Project

Project calendar determines working and non-working time of the project. It is used as a base for the project schedule development. There two types of project calendars: Project Calendar - which sets the working time for the whole project; and the Resource Calendar- which sets the working time of the particular project resource. The following article describes how to change the default calendar in ConceptDraw PROJECT.

HelpDesk

How to Manage an Individual Resource Calendar

ConceptDraw PROJECT Server offers easy-to-use tools for management of resources schedules. You can make an individual calendar for a particular resource. Use a project calendar as a base, and then change it to organize the individual working hours and days for specific resources.

HelpDesk

How to Customize a Task‘s Duration

When you create an automatically scheduled task, ConceptDraw PROJECT assigns it duration of one day by default. You need modify that duration to reflect the real amount of time that the task requires.

HelpDesk

How to Create a Gantt Chart for Your Project

Instruction on how to create Gantt chart using ConceptDraw PROJECT software. Gant Chart is a graphical representation of tasks as segments on a time scale. It helps plan or overlapping.

HelpDesk

How to Create an Individual Resource Calendar

ConceptDraw PROJECT allows you to modify common working hour schedules individually for each employee.

Calendar Templates

Calendars around us everywhere, they hang on the walls and stand on the tables at our home and in the office, they are always in sight in a diary and notepad, and also in our computer, phone and on other electronic devices. ConceptDraw DIAGRAM diagramming and vector drawing software offers the Calendars Solution from the Management Area with variety of calendar templates and samples to help each person create beautiful calendar of any type.

Timeline Diagrams

Timeline Diagrams solution extends ConceptDraw DIAGRAM diagramming software with samples, templates and libraries of specially developed smart vector design elements of timeline bars, time intervals, milestones, events, today marker, legend, and many other elements with custom properties, helpful for professional drawing clear and intuitive Timeline Diagrams. Use it to design simple Timeline Diagrams and designate only the main project stages, or highly detailed Timeline Diagrams depicting all project tasks, subtasks, milestones, deadlines, responsible persons and other description information, ideal for applying in presentations, reports, education materials, and other documentation.

HelpDesk

How to Adjust Project Settings

ConceptDraw PROJECT Server cloud storage can store a lot of project files: files uploaded by owner projects that are shared with him and a set of project-examples. A number of projects, you can upload and a number of participants you can invite depends on your tariff plan. You can view setup options of your project on the Project Settings page. Here, you can find out: currency of the project , first day of the week, the number of working hours per day and week, the amount of working days in a month, working hours by default, company name, start and finish date of the project, name of the project manager, and project objectives.

How to Report Task's Execution with Gantt Chart

ConceptDraw PROJECT’s powerful reporting engine lets you generate a set of tabular reports with just one click, or visualize your project as Radial Tasks Structures, Work Breakdown Structures and Resource Calendars. It also provides you with dynamic Project Dashboards.

HelpDesk

How to Create Project Diagrams on Mac

Diagrams are very useful for project implementation because they help teams visualize important details such as interrelations between tasks, critical paths, timelines, milestones, calendars, and also resource usage.

Creating a Schedule

The preparation of detailed schedule is a good assistant on the way to successful solving various problems and implementation the projects of any complexity. At the same time, often the scheduling is quite not an easy task, which requires a lot of time and efforts. However, the use of specialized software such as ConceptDraw MINDMAP can greatly facilitate its implementation. This software provides large set of powerful tools allowing you to create successful plan that helps to break the task into the subtasks, to make detailed work breakdown structure, to arrange clearly all actions, to present them visually on the plan and to calculate the required resources for implementation defined steps and actions. ConceptDraw MINDMAP software from ConceptDraw Office suite is a perfect application for creating a schedule of any event or process, it offers all needed drawing tools and the predesigned templates for easy planning processes, for scheduling the daily routine, organizing different tasks and possible interruptions.

How to Create Gantt Chart

To begin managing a new project, you will need to define the individual Tasks that must be completed to deliver it. The default view for a new project in ConceptDraw PROJECT is the Gantt Chart.

Calendars

Calendars solution extends ConceptDraw DIAGRAM software with templates, samples and library of vector stencils for drawing the business calendars and schedules.

Project timeline diagram - New business project plan

"A project plan, according to the Project Management Body of Knowledge, is: "...a formal, approved document used to guide both project execution and project control. The primary uses of the project plan are to document planning assumptions and decisions, facilitate communication among stakeholders, and document approved scope, cost, and schedule baselines. A project plan may be summarized or detailed." ...
The objective of a project plan is to define the approach to be used by the Project team to deliver the intended project management scope of the project.
At a minimum, a project plan answers basic questions about the project:
Why? - What is the problem or value proposition addressed by the project? Why is it being sponsored?
What? - What is the work that will be performed on the project? What are the major products/ deliverables?
Who? - Who will be involved and what will be their responsibilities within the project? How will they be organized?
When? - What is the project timeline and when will particularly meaningful points, referred to as milestones, be complete?" [Project plan. Wikipedia]
The timeline diagram example "New business project plan" was created using the ConceptDraw PRO diagramming and vector drawing software extended with the Timeline Diagrams solution from the Management area of ConceptDraw Solution Park.

Project timeline

Used Solutions

Management >

Calendars

Project plan timeline - Request for proposal (RFP)

"The RFP presents preliminary requirements for the commodity or service, and may dictate to varying degrees the exact structure and format of the supplier's response. Effective RFPs typically reflect the strategy and short/ long-term business objectives, providing detailed insight upon which suppliers will be able to offer a matching perspective. ...
RFP:
(1) informs suppliers that an organization is looking to procure and encourages them to make their best effort.
(2) requires the company to specify what it proposes to purchase. If the requirements analysis has been prepared properly, it can be incorporated quite easily into the Request document.
(3) alerts suppliers that the selection process is competitive.
(4) allows for wide distribution and response.
(5) ensures that suppliers respond factually to the identified requirements.
(6) is generally expected to follow a structured evaluation and selection procedure, so that an organization can demonstrate impartiality - a crucial factor in public sector procurements." [Request for proposal. Wikipedia]
The project plan timeline diagram example "Request for proposal (RFP)" was created using the ConceptDraw PRO diagramming and vector drawing software extended with the Timeline Diagrams solution from the Management area of ConceptDraw Solution Park.

Project timeline

Used Solutions

Management >

Calendars

HelpDesk

How to View Resource Tasks Scheduled on a Specific Time in Different Projects

One of the most important roles of the project manager is tracking the assignments for project resources in order to effectively organize their workloads. You can preview how efficiently your resources are planned to be used in the current project through the calendar. You will see whether you need to make any improvements, by viewing all tasks scheduled for certain resources at a certain time in ConceptDraw PROJECT Server.

PM Personal Time Management

PM Personal Time Management solution extends the ConceptDraw Solution Park and all ConceptDraw Office suite products providing every project participant with tools and features allowing tracking timeframe, workspace and role in a project with the aid of Microreports, calendars, and project To-Do lists. PM Personal Time Management solution makes the collaborative work easier and improves personal performance, now each project participant stays informed about the task lists, calendars and future tasks for itself and its colleagues. Be effective in project management and personal time management, generate easily your personal To-Do lists, personal calendars, personal assignment lists, project checklists, and communicate with your colleagues using e-mail and sending project Microreports via e-mail with one click.

HelpDesk

How to Determine what Information to be Displayed in the Project Resource List

After you create a project task list it is a necessary move to resource planning. You need to determine and assign resources to each task. There are several types of resources defined in ConceptDraw PROJECT: work, material, cost, and equipment. The columns of a project Resource List in ConceptDraw PROJECT displays the information you need to capture about each resource in your project.

Design elements - Timelines and milestones

The vector stencils library "Timelines and milestones" contains 24 shapes of time scales with start and finish dates, time interval bars with progress indication and brackets, milestone, event and today markers for drawing the timeline diagrams using the ConceptDraw PRO diagramming and vector drawing software.
"A timeline is a way of displaying a list of events in chronological order, sometimes described as a project artifact. It is typically a graphic design showing a long bar labelled with dates alongside itself and (usually) events labelled on points where they would have happened. ...
Another type of timeline is used for project management. In these cases, timelines are used to help team members to know what milestones need to be achieved and under what time schedule. For example, in the case of establishing a project timeline in the implementation phase of the life cycle of a computer system." [Timeline. Wikipedia]
The example "Design elements - Timelines solution" is included in the Timeline Diagrams solution from the Management area of ConceptDraw Solution Park.

Timeline and milestone symbols