Best Practice in Project Management
Learning about project management might help to go into details about best practice in project management. Knowing the best practice in project management may lead to achieving the more successful result such as completing the tasks on time and getting the better-quality product/service in the long run.
Finding the right knowledge base portal such as best practice in the project management knowledge base as well as a resource library, resource allocation, etc. may be beneficial for any project manager. It is also important to consider what exactly the project management roles are within the organization. Are they formal or informal? There also may exist no roles, such as project lead, project scheduler, project manager or team lead. Make your decision on the needed roles based on such factors as types of projects, current project management functions, strategic goals, skills needed on projects, long-term strategic goals of the organization, etc.
It is also necessary to develop the competencies that are specific to each of the roles, assessing against those competencies. The last-mentioned should include both technical and management competencies, such as negotiation skills, team skills, ability to cope with the conflicts within both project team and the organization itself, knowing how to communicate with each other, etc. All technical project management skills are insufficient for success in project management. Thus, proper management skills are needed to be well known by any project manager during his work on a project.
One of the goals should be to develop the strategic training plans in order to perform the project management function. Thus, in case you determine that someone is not skilled enough in identifying and planning for risk, then they may be trained or replaced by better-experienced one. As any project manager wants to be sure that there is a plan in place in order to improve some particular skills the sooner the better. Such training may be focused on some specific task such as project risk management. It may also include a mentoring component though. In such case, those individuals who have stronger skills in risk management can be paired with those who need to improve their skills in this particular area in order to learn from more experienced ones.
From the very beginning, at the planning stage, the project team should identify all known risks. For each of them, they should also determine the probability that this risk event may occur having the potential impact on the project. The identified events such as high-risk ones should have the specific plans put into place in order to mitigate them, so they never occur.
All risks should be classified as low, medium and high. Medium risks should be evaluated in order to find out whether they need to be managed in the first place. Low-level risks may be also known as assumptions. Some risks may affect every person in the company. Other ones may include problems with smooth integration with already existing products, equipment, etc.
Pic 1. Best Practice in Project Management
Considering the best practice in project management, the ConceptDraw PROJECT application may be used as one of the best tools used in project management nowadays. ConceptDraw PROJECT is known as a useful project management tool. It delivers a full complement of the so much needed features for planning and executing the projects. Such features may be supported by task and resource management, change control and reporting options. The integration with ConceptDraw Office helps improve project management. It can be achieved by leveraging the power of data visualization as well as mind mapping.
Its reporting system allows managing all the project changes quickly having the reporting mind maps, traditional tabular project reports, and project dashboards. Project Dashboard can be used for consolidating all the ongoing information onto one screen. It allows getting a powerful, visual view of the project that can enable you to monitor and to share all the project statuses instantly.
Managing resources for multiple projects from one place – the ConceptDraw PROJECT application – is much simpler rather than having multiple apps installed being used simultaneously. Viewing all the resource assignments on tasks in all projects at the same time has become possible with the help of the ConceptDraw PROJECT software. Identifying the resource overload areas in projects is now possible by using this product of CS Odessa. It is also possible to adjust from a single view.
In the realm of project management, all the techniques, philosophies and processes for allocating resources have been already developed by now and so they can be used in order to simplify all the ConceptDraw PROJECT ’s users. They include the discussions on functional as well as cross-functional resource allocation. Resource management as a part of project management is a key element to activity resource estimating. Together with the project human resource management, the last-mentioned is an essential component of a comprehensive project management plan that is expected to be executed and monitored on a constant basis.
There are many resource management software tools available for automating and assisting the process of resource allocation. They include supply and demand of resources. One of the goals of these tools may be to ensure that there are employees within the organization who have all the required skills as well as the desired profiles; to decide the exact number of skill sets of new employees in order to hire them; to allocate the workforce to different projects, etc.
Unique Multi-project Dashboard of the ConceptDraw PROJECT application allows managing multiple projects from a single file enabling its users to complete different tasks simultaneously. A mutual multi-project resource pool is the one that allows organization to use all resources maximum efficiency.