Project Reports — Project Finish

Today the competition in business is mainly carried at the level of projects, not companies. The company’s success is determined by the quality and profitability of its projects. The main goal of project management is the achievement of desired results at the planned terms, with a specified budget and required quality.

Any project is characterized by the existence of certain key characteristics. First, it is limited in time and obligatory involves achievement the defined end result. A moment of project completion is a time when the main goal is achieved. The project’s time resources can be set randomly with regard to complexity, financial capacities and other factors, as well as may depend on external circumstances and conditions. The next attribute that characterizes a project is a limit of financial resources, because each project requires finances for its implementation and their quantity is always limited.

All listed characteristics are closely interrelated with each other. Namely, the availability of significant resources often allows realizing the project in shorter terms and increasing the quality requirements, the limit of resources on the contrary causes the reducing of requirements for quality. The more compressed terms require more financial resources, the higher quality requires more time and probably increasing the costs. The main task of successful project management is to achieve the necessary balance between these parameters and maintain it during the period of project implementation.

The monitoring of implementation at every stage is also quite important for the implementation of any project. Different types of reports actively and successfully help in this process.

Pic 1. Project Reports — Project Finish

A powerful software for project management ConceptDraw PROJECT offers a lot of tools for effective realization the project management process at all stages of project execution. It also provides the possibility of creating different reports in minutes. The "Project finish" group of reports available from the Reports drop-down menu on the Reports toolbar assists in creating the following types of reports:

• Project Overview with Resource Costs
• Milestones with notes and objectives
• Projects goals
• Project overview.

The “Project Overview with Resource Costs” item assists in creating the report with a table of general project information about the time, costs, tasks, as well as work and material resources without specifying the names of resources. The Year-to-Date is a parameter displaying the project cost on a current date, for the completed projects it equals the project cost, for non-started it equals 0. Each project from multiproject has its own sheet in a report.

The “Milestones with notes and objectives” item lets generate the report containing a table of milestones with corresponding notes and objectives. Each project is represented on a separated report sheet. You can also customize the reporting period or make the report for overall project period by default. Only the tasks marked as milestone are included in this report, with the corresponding phase if this task is located in a phase.

The “Projects goals” item reports the projects' objectives in a form of Excel document with one sheet containing a table with all your projects included to multiproject and their goals.

The “Project overview” item lets to generate the report representing the general project information about time, costs, tasks, and resources (work and material) including the names of used resources. Each project is represented on an individual sheet. The Year-to-Date parameter is used to show the project cost’s value on a current date, in a case of not started projects it will be equal to 0, for the finished projects it equals the project’s cost.